AI Chatbot for Therapy Practices
Administrative tasks draining your energy between sessions? Wonderchat automates up to 70% of routine practice inquiries—appointment scheduling, insurance questions, intake forms—with AI trained on your practice policies, freeing you to focus on therapeutic work.
Trusted by businesses worldwide
Why Therapists Choose AI Over Traditional Practice Management
Solo and small therapy practices often spend a significant amount of time on administrative work instead of patient care. Phone tag for appointment scheduling, answering insurance coverage questions, and managing intake paperwork can quickly overwhelm small teams and reduce the time available for sessions. Wonderchat’s AI-powered chatbot helps streamline these everyday tasks by handling routine inquiries, scheduling requests, and basic intake questions automatically. Prospective and existing clients get timely responses without waiting for callbacks, while therapists avoid constant interruptions during sessions. By reducing administrative burden, Wonderchat allows therapy practices to stay responsive, protect their time, and focus more energy on delivering quality care and supporting client well-being.
Emily
AI Agent
Wonderbot
Welcome to Wonderchat! How can I help you today?
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Easy 5 minute set-up
How Wonderchat Works
Automate Practice Administration
Handle Scheduling & Insurance Questions 24/7
Automatically respond to questions about appointment availability, session fees, insurance panels, cancellation policies, and intake procedures with consistent, professional answers.
24/7 appointment info
Insurance coverage
Reduce phone tag
Automate Practice Administration
Handle Scheduling & Insurance Questions 24/7
Automatically respond to questions about appointment availability, session fees, insurance panels, cancellation policies, and intake procedures with consistent, professional answers.
24/7 appointment info
Insurance coverage
Reduce phone tag
Automate Practice Administration
Handle Scheduling & Insurance Questions 24/7
Automatically respond to questions about appointment availability, session fees, insurance panels, cancellation policies, and intake procedures with consistent, professional answers.
24/7 appointment info
Insurance coverage
Reduce phone tag
Train on Practice Policies
AI Trained on Your Therapeutic Approach
Upload your practice policies, intake forms, insurance information, and specialization details to create an AI that knows your rates, availability, treatment modalities, and client onboarding process.
Upload practice docs
Index practice pages
Sync policy updates
Train on Practice Policies
AI Trained on Your Therapeutic Approach
Upload your practice policies, intake forms, insurance information, and specialization details to create an AI that knows your rates, availability, treatment modalities, and client onboarding process.
Upload practice docs
Index practice pages
Sync policy updates
Train on Practice Policies
AI Trained on Your Therapeutic Approach
Upload your practice policies, intake forms, insurance information, and specialization details to create an AI that knows your rates, availability, treatment modalities, and client onboarding process.
Upload practice docs
Index practice pages
Sync policy updates
Crisis & Escalation Protocols
Smart Routing for Urgent Situations
When conversations indicate crisis or require clinical judgment, Wonderchat routes to your crisis protocols or directly to you, with full context preserved and appropriate escalation.
Crisis detection
Context-aware routing
Emergency protocols
Crisis & Escalation Protocols
Smart Routing for Urgent Situations
When conversations indicate crisis or require clinical judgment, Wonderchat routes to your crisis protocols or directly to you, with full context preserved and appropriate escalation.
Crisis detection
Context-aware routing
Emergency protocols
Crisis & Escalation Protocols
Smart Routing for Urgent Situations
When conversations indicate crisis or require clinical judgment, Wonderchat routes to your crisis protocols or directly to you, with full context preserved and appropriate escalation.
Crisis detection
Context-aware routing
Emergency protocols
5-minute set up with our native integration
Deploy Your Therapy Practice's AI Chatbot in Minutes
1
Create your AI chatbot – Pick the perfect AI model fit for your support needs.
2
Train AI with Docs, FAQs & Policies – Upload knowledge base files and site links.
3
Customise Workflows & Escalation Rules – AI handles what it can, and escalates what it can’t.
4
Monitor & Optimise with Analytics – See where customers get stuck and fine-tune responses.
Streamline Client Intake
Qualify Clients & Schedule Consultations
Automatically assess fit based on your specializations, collect intake information, verify insurance eligibility, and schedule initial consultation calls with qualified prospective clients.
Specialty matching
Calendly scheduling
Intake automation
Streamline Client Intake
Qualify Clients & Schedule Consultations
Automatically assess fit based on your specializations, collect intake information, verify insurance eligibility, and schedule initial consultation calls with qualified prospective clients.
Specialty matching
Calendly scheduling
Intake automation
Streamline Client Intake
Qualify Clients & Schedule Consultations
Automatically assess fit based on your specializations, collect intake information, verify insurance eligibility, and schedule initial consultation calls with qualified prospective clients.
Specialty matching
Calendly scheduling
Intake automation
Practice Insights
Understand Common Client Questions
Identify trending mental health topics, common barriers to booking (insurance, cost, availability), and intake friction points to optimize your practice operations.
Topic trends
Booking barriers
Intake optimization
Practice Insights
Understand Common Client Questions
Identify trending mental health topics, common barriers to booking (insurance, cost, availability), and intake friction points to optimize your practice operations.
Topic trends
Booking barriers
Intake optimization
Practice Insights
Understand Common Client Questions
Identify trending mental health topics, common barriers to booking (insurance, cost, availability), and intake friction points to optimize your practice operations.
Topic trends
Booking barriers
Intake optimization
40+ Languages
Starts at $0.02/message
Available 24/7
Start Automating Practice Admin
14-day free trial. No credit card required
Testimonials
Businesses with successful customer service start
with Wonderchat
"Wonderchat has made it easier than ever to find the information I need without getting lost in the complexities. It also brings convenience and clarity to my searches."
Josh Levitsky
Global Head of Professional Services, Filewave
“Wonderchat has been a game-changer for bazuba. We’ve seen improved customer satisfaction and a noticeable boost in efficiency. Wonderchat handles our customer queries with precision and speed.
Julien Pflanzl
Web Development Lead, bazuba
“Ever since implementing Wonderchat on our site, I've seen up to a 70% reduction of customer support queries in my inbox.”
Bryce Conway
Founder and CEO, 10xTravel
"Wonderchat has given us the ability to offer real-time answers to our customer’s questions on their terms, pulling from our extensive portfolio of Insurance content. The response has been tremendous."
Ryan Hanley
Founder and President, Rogue Risk LLC
"Wonderchat has made it easier than ever to find the information I need without getting lost in the complexities. It also brings convenience and clarity to my searches."
Josh Levitsky
Global Head of Professional Services, Filewave
“Wonderchat has been a game-changer for bazuba. We’ve seen improved customer satisfaction and a noticeable boost in efficiency. Wonderchat handles our customer queries with precision and speed.
Julien Pflanzl
Web Development Lead, bazuba
“Ever since implementing Wonderchat on our site, I've seen up to a 70% reduction of customer support queries in my inbox.”
Bryce Conway
Founder and CEO, 10xTravel
"Wonderchat has given us the ability to offer real-time answers to our customer’s questions on their terms, pulling from our extensive portfolio of Insurance content. The response has been tremendous."
Ryan Hanley
Founder and President, Rogue Risk LLC
"Wonderchat has made it easier than ever to find the information I need without getting lost in the complexities. It also brings convenience and clarity to my searches."
Josh Levitsky
Global Head of Professional Services, Filewave
“Wonderchat has been a game-changer for bazuba. We’ve seen improved customer satisfaction and a noticeable boost in efficiency. Wonderchat handles our customer queries with precision and speed.
Julien Pflanzl
Web Development Lead, bazuba
“Ever since implementing Wonderchat on our site, I've seen up to a 70% reduction of customer support queries in my inbox.”
Bryce Conway
Founder and CEO, 10xTravel
"Wonderchat has given us the ability to offer real-time answers to our customer’s questions on their terms, pulling from our extensive portfolio of Insurance content. The response has been tremendous."
Ryan Hanley
Founder and President, Rogue Risk LLC
"Wonderchat has made it easier than ever to find the information I need without getting lost in the complexities. It also brings convenience and clarity to my searches."
Josh Levitsky
Global Head of Professional Services, Filewave
“Wonderchat has been a game-changer for bazuba. We’ve seen improved customer satisfaction and a noticeable boost in efficiency. Wonderchat handles our customer queries with precision and speed.
Julien Pflanzl
Web Development Lead, bazuba
“Ever since implementing Wonderchat on our site, I've seen up to a 70% reduction of customer support queries in my inbox.”
Bryce Conway
Founder and CEO, 10xTravel
"Wonderchat has given us the ability to offer real-time answers to our customer’s questions on their terms, pulling from our extensive portfolio of Insurance content. The response has been tremendous."
Ryan Hanley
Founder and President, Rogue Risk LLC
"Wonderchat has made it easier than ever to find the information I need without getting lost in the complexities. It also brings convenience and clarity to my searches."
Josh Levitsky
Global Head of Professional Services, Filewave
“Wonderchat has been a game-changer for bazuba. We’ve seen improved customer satisfaction and a noticeable boost in efficiency. Wonderchat handles our customer queries with precision and speed.
Julien Pflanzl
Web Development Lead, bazuba
“Ever since implementing Wonderchat on our site, I've seen up to a 70% reduction of customer support queries in my inbox.”
Bryce Conway
Founder and CEO, 10xTravel
"Wonderchat has given us the ability to offer real-time answers to our customer’s questions on their terms, pulling from our extensive portfolio of Insurance content. The response has been tremendous."
Ryan Hanley
Founder and President, Rogue Risk LLC
"Wonderchat has made it easier than ever to find the information I need without getting lost in the complexities. It also brings convenience and clarity to my searches."
Josh Levitsky
Global Head of Professional Services, Filewave
“Wonderchat has been a game-changer for bazuba. We’ve seen improved customer satisfaction and a noticeable boost in efficiency. Wonderchat handles our customer queries with precision and speed.
Julien Pflanzl
Web Development Lead, bazuba
“Ever since implementing Wonderchat on our site, I've seen up to a 70% reduction of customer support queries in my inbox.”
Bryce Conway
Founder and CEO, 10xTravel
"Wonderchat has given us the ability to offer real-time answers to our customer’s questions on their terms, pulling from our extensive portfolio of Insurance content. The response has been tremendous."
Ryan Hanley
Founder and President, Rogue Risk LLC
"Wonderchat has made it easier than ever to find the information I need without getting lost in the complexities. It also brings convenience and clarity to my searches."
Josh Levitsky
Global Head of Professional Services, Filewave
“Wonderchat has been a game-changer for bazuba. We’ve seen improved customer satisfaction and a noticeable boost in efficiency. Wonderchat handles our customer queries with precision and speed.
Julien Pflanzl
Web Development Lead, bazuba
“Ever since implementing Wonderchat on our site, I've seen up to a 70% reduction of customer support queries in my inbox.”
Bryce Conway
Founder and CEO, 10xTravel
"Wonderchat has given us the ability to offer real-time answers to our customer’s questions on their terms, pulling from our extensive portfolio of Insurance content. The response has been tremendous."
Ryan Hanley
Founder and President, Rogue Risk LLC
"Wonderchat has made it easier than ever to find the information I need without getting lost in the complexities. It also brings convenience and clarity to my searches."
Josh Levitsky
Global Head of Professional Services, Filewave
“Wonderchat has been a game-changer for bazuba. We’ve seen improved customer satisfaction and a noticeable boost in efficiency. Wonderchat handles our customer queries with precision and speed.
Julien Pflanzl
Web Development Lead, bazuba
“Ever since implementing Wonderchat on our site, I've seen up to a 70% reduction of customer support queries in my inbox.”
Bryce Conway
Founder and CEO, 10xTravel
"Wonderchat has given us the ability to offer real-time answers to our customer’s questions on their terms, pulling from our extensive portfolio of Insurance content. The response has been tremendous."
Ryan Hanley
Founder and President, Rogue Risk LLC
"Wonderchat has made it easier than ever to find the information I need without getting lost in the complexities. It also brings convenience and clarity to my searches."
Josh Levitsky
Global Head of Professional Services, Filewave
“Wonderchat has been a game-changer for bazuba. We’ve seen improved customer satisfaction and a noticeable boost in efficiency. Wonderchat handles our customer queries with precision and speed.
Julien Pflanzl
Web Development Lead, bazuba
“Ever since implementing Wonderchat on our site, I've seen up to a 70% reduction of customer support queries in my inbox.”
Bryce Conway
Founder and CEO, 10xTravel
"Wonderchat has given us the ability to offer real-time answers to our customer’s questions on their terms, pulling from our extensive portfolio of Insurance content. The response has been tremendous."
Ryan Hanley
Founder and President, Rogue Risk LLC
"Wonderchat has made it easier than ever to find the information I need without getting lost in the complexities. It also brings convenience and clarity to my searches."
Josh Levitsky
Global Head of Professional Services, Filewave
“Wonderchat has been a game-changer for bazuba. We’ve seen improved customer satisfaction and a noticeable boost in efficiency. Wonderchat handles our customer queries with precision and speed.
Julien Pflanzl
Web Development Lead, bazuba
“Ever since implementing Wonderchat on our site, I've seen up to a 70% reduction of customer support queries in my inbox.”
Bryce Conway
Founder and CEO, 10xTravel
"Wonderchat has given us the ability to offer real-time answers to our customer’s questions on their terms, pulling from our extensive portfolio of Insurance content. The response has been tremendous."
Ryan Hanley
Founder and President, Rogue Risk LLC
"Wonderchat has made it easier than ever to find the information I need without getting lost in the complexities. It also brings convenience and clarity to my searches."
Josh Levitsky
Global Head of Professional Services, Filewave
“Wonderchat has been a game-changer for bazuba. We’ve seen improved customer satisfaction and a noticeable boost in efficiency. Wonderchat handles our customer queries with precision and speed.
Julien Pflanzl
Web Development Lead, bazuba
“Ever since implementing Wonderchat on our site, I've seen up to a 70% reduction of customer support queries in my inbox.”
Bryce Conway
Founder and CEO, 10xTravel
"Wonderchat has given us the ability to offer real-time answers to our customer’s questions on their terms, pulling from our extensive portfolio of Insurance content. The response has been tremendous."
Ryan Hanley
Founder and President, Rogue Risk LLC
"Wonderchat has made it easier than ever to find the information I need without getting lost in the complexities. It also brings convenience and clarity to my searches."
Josh Levitsky
Global Head of Professional Services, Filewave
“Wonderchat has been a game-changer for bazuba. We’ve seen improved customer satisfaction and a noticeable boost in efficiency. Wonderchat handles our customer queries with precision and speed.
Julien Pflanzl
Web Development Lead, bazuba
“Ever since implementing Wonderchat on our site, I've seen up to a 70% reduction of customer support queries in my inbox.”
Bryce Conway
Founder and CEO, 10xTravel
"Wonderchat has given us the ability to offer real-time answers to our customer’s questions on their terms, pulling from our extensive portfolio of Insurance content. The response has been tremendous."
Ryan Hanley
Founder and President, Rogue Risk LLC
"Wonderchat has made it easier than ever to find the information I need without getting lost in the complexities. It also brings convenience and clarity to my searches."
Josh Levitsky
Global Head of Professional Services, Filewave
“Wonderchat has been a game-changer for bazuba. We’ve seen improved customer satisfaction and a noticeable boost in efficiency. Wonderchat handles our customer queries with precision and speed.
Julien Pflanzl
Web Development Lead, bazuba
“Ever since implementing Wonderchat on our site, I've seen up to a 70% reduction of customer support queries in my inbox.”
Bryce Conway
Founder and CEO, 10xTravel
"Wonderchat has given us the ability to offer real-time answers to our customer’s questions on their terms, pulling from our extensive portfolio of Insurance content. The response has been tremendous."
Ryan Hanley
Founder and President, Rogue Risk LLC
"Wonderchat has made it easier than ever to find the information I need without getting lost in the complexities. It also brings convenience and clarity to my searches."
Josh Levitsky
Global Head of Professional Services, Filewave
“Wonderchat has been a game-changer for bazuba. We’ve seen improved customer satisfaction and a noticeable boost in efficiency. Wonderchat handles our customer queries with precision and speed.
Julien Pflanzl
Web Development Lead, bazuba
“Ever since implementing Wonderchat on our site, I've seen up to a 70% reduction of customer support queries in my inbox.”
Bryce Conway
Founder and CEO, 10xTravel
"Wonderchat has given us the ability to offer real-time answers to our customer’s questions on their terms, pulling from our extensive portfolio of Insurance content. The response has been tremendous."
Ryan Hanley
Founder and President, Rogue Risk LLC
"Wonderchat has made it easier than ever to find the information I need without getting lost in the complexities. It also brings convenience and clarity to my searches."
Josh Levitsky
Global Head of Professional Services, Filewave
“Wonderchat has been a game-changer for bazuba. We’ve seen improved customer satisfaction and a noticeable boost in efficiency. Wonderchat handles our customer queries with precision and speed.
Julien Pflanzl
Web Development Lead, bazuba
“Ever since implementing Wonderchat on our site, I've seen up to a 70% reduction of customer support queries in my inbox.”
Bryce Conway
Founder and CEO, 10xTravel
"Wonderchat has given us the ability to offer real-time answers to our customer’s questions on their terms, pulling from our extensive portfolio of Insurance content. The response has been tremendous."
Ryan Hanley
Founder and President, Rogue Risk LLC
"Wonderchat has made it easier than ever to find the information I need without getting lost in the complexities. It also brings convenience and clarity to my searches."
Josh Levitsky
Global Head of Professional Services, Filewave
“Wonderchat has been a game-changer for bazuba. We’ve seen improved customer satisfaction and a noticeable boost in efficiency. Wonderchat handles our customer queries with precision and speed.
Julien Pflanzl
Web Development Lead, bazuba
“Ever since implementing Wonderchat on our site, I've seen up to a 70% reduction of customer support queries in my inbox.”
Bryce Conway
Founder and CEO, 10xTravel
"Wonderchat has given us the ability to offer real-time answers to our customer’s questions on their terms, pulling from our extensive portfolio of Insurance content. The response has been tremendous."
Ryan Hanley
Founder and President, Rogue Risk LLC
Industry Grade Compliance
Wonderchat is GDPR compliant and AICPA SOC 2 Certified.
FAQ
How does Wonderchat help therapy practices automate admin work?
Wonderchat uses AI trained on your practice policies, insurance panels, and intake procedures to automatically answer routine questions about scheduling, fees, insurance coverage, and client onboarding 24/7. This eliminates phone tag and administrative interruptions between sessions. Urgent or crisis situations are immediately escalated to appropriate protocols.
Is AI chatbot support appropriate for mental health practices?
Absolutely, when used for administrative tasks rather than clinical work. Wonderchat handles practice logistics (scheduling, insurance, fees), not therapy itself. The AI is trained to recognize crisis language and escalate appropriately, ensuring client safety while automating routine administrative burden.
How does the chatbot handle crisis situations?
Wonderchat can be configured to detect crisis-related language and immediately provide emergency resources (988 Suicide & Crisis Lifeline, crisis text lines) while alerting you or your on-call system. The AI never attempts to provide therapeutic intervention—it routes appropriately while ensuring immediate access to help.
Can the chatbot handle HIPAA-compliant communications?
Wonderchat is GDPR compliant and SOC 2 Type II certified (Enterprise plan). For HIPAA compliance, use the chatbot for pre-client administrative inquiries (scheduling, insurance verification) before Protected Health Information is created. Once someone becomes a client, route secure communications through your HIPAA-compliant systems.
Can it integrate with EHR or practice management software?
Wonderchat integrates with Calendly for scheduling and popular CRMs for lead management. On Turbo and Enterprise plans, you can connect to 5,000+ apps via Zapier/n8n, enabling custom integrations with many practice management and EHR systems through their APIs.
How quickly can a therapist deploy an AI chatbot?
You can deploy in under 5 minutes using our no-code platform. Simply upload your practice policies, fee schedules, insurance panel lists, or crawl your practice website to train the AI. The chatbot can be customized to match your brand and embedded immediately on your website or linked in your email signature.
FAQ
How does Wonderchat help therapy practices automate admin work?
Wonderchat uses AI trained on your practice policies, insurance panels, and intake procedures to automatically answer routine questions about scheduling, fees, insurance coverage, and client onboarding 24/7. This eliminates phone tag and administrative interruptions between sessions. Urgent or crisis situations are immediately escalated to appropriate protocols.
Is AI chatbot support appropriate for mental health practices?
Absolutely, when used for administrative tasks rather than clinical work. Wonderchat handles practice logistics (scheduling, insurance, fees), not therapy itself. The AI is trained to recognize crisis language and escalate appropriately, ensuring client safety while automating routine administrative burden.
How does the chatbot handle crisis situations?
Wonderchat can be configured to detect crisis-related language and immediately provide emergency resources (988 Suicide & Crisis Lifeline, crisis text lines) while alerting you or your on-call system. The AI never attempts to provide therapeutic intervention—it routes appropriately while ensuring immediate access to help.
Can the chatbot handle HIPAA-compliant communications?
Wonderchat is GDPR compliant and SOC 2 Type II certified (Enterprise plan). For HIPAA compliance, use the chatbot for pre-client administrative inquiries (scheduling, insurance verification) before Protected Health Information is created. Once someone becomes a client, route secure communications through your HIPAA-compliant systems.
Can it integrate with EHR or practice management software?
Wonderchat integrates with Calendly for scheduling and popular CRMs for lead management. On Turbo and Enterprise plans, you can connect to 5,000+ apps via Zapier/n8n, enabling custom integrations with many practice management and EHR systems through their APIs.
How quickly can a therapist deploy an AI chatbot?
You can deploy in under 5 minutes using our no-code platform. Simply upload your practice policies, fee schedules, insurance panel lists, or crawl your practice website to train the AI. The chatbot can be customized to match your brand and embedded immediately on your website or linked in your email signature.
FAQ
How does Wonderchat help therapy practices automate admin work?
Wonderchat uses AI trained on your practice policies, insurance panels, and intake procedures to automatically answer routine questions about scheduling, fees, insurance coverage, and client onboarding 24/7. This eliminates phone tag and administrative interruptions between sessions. Urgent or crisis situations are immediately escalated to appropriate protocols.
Is AI chatbot support appropriate for mental health practices?
Absolutely, when used for administrative tasks rather than clinical work. Wonderchat handles practice logistics (scheduling, insurance, fees), not therapy itself. The AI is trained to recognize crisis language and escalate appropriately, ensuring client safety while automating routine administrative burden.
How does the chatbot handle crisis situations?
Wonderchat can be configured to detect crisis-related language and immediately provide emergency resources (988 Suicide & Crisis Lifeline, crisis text lines) while alerting you or your on-call system. The AI never attempts to provide therapeutic intervention—it routes appropriately while ensuring immediate access to help.
Can the chatbot handle HIPAA-compliant communications?
Wonderchat is GDPR compliant and SOC 2 Type II certified (Enterprise plan). For HIPAA compliance, use the chatbot for pre-client administrative inquiries (scheduling, insurance verification) before Protected Health Information is created. Once someone becomes a client, route secure communications through your HIPAA-compliant systems.
Can it integrate with EHR or practice management software?
Wonderchat integrates with Calendly for scheduling and popular CRMs for lead management. On Turbo and Enterprise plans, you can connect to 5,000+ apps via Zapier/n8n, enabling custom integrations with many practice management and EHR systems through their APIs.
How quickly can a therapist deploy an AI chatbot?
You can deploy in under 5 minutes using our no-code platform. Simply upload your practice policies, fee schedules, insurance panel lists, or crawl your practice website to train the AI. The chatbot can be customized to match your brand and embedded immediately on your website or linked in your email signature.
40+ Languages
Starts at $0.02/message
Available 24/7
Start Automating Practice Admin
14-day free trial. No credit card required
The platform to build AI agents that feel human
Site
© 2025 Wonderchat Private Limited
The platform to build AI agents that feel human
Site
© 2025 Wonderchat Private Limited
The platform to build AI agents that feel human
Site
© 2025 Wonderchat Private Limited